The Biggest & Best Portal to the Professional Property, Workplace and Built Environment Community

Thursday, 20 September

Privacy & Cookies Policies

Spotted Cow Media & ThisWeekinFM.com complies with the General Data Protection Regulation in that your information is:

Fairly And Lawfully Processed | Processed For Limited Purposes | Adequate, Relevant And Not Excessive | Accurate And Up To Date | Not Kept For Longer Than Is Necessary | Processed In Line With Individual's Rights | Secure |  Not Transferred To Other Countries Without Adequate Protection

ThisWeekinFM is produced by Spotted Cow Media Limited (SCM). The Privacy Policy as detailed below covers both the ThisWeekinFM.com website and communications relating to that website and also covers Spotted Cow Media Limited.

SCM has endeavoured to make the Privacy Policy easy to understand and unambiguous. If there is anything you do not understand, you may contacts us.

The contact details regarding the Privacy Policy are:

Brian Shillibeer – Director & Data Manager

Spotted Cow Media Ltd

12 St Thomas Place,

Cambridge Business Park,

Ely, CB7 4EX

Tel: 01353 886891

Email: Circulation@twinfm.com

The telephone number above is for a switchboard where contacts may be put through to the Data Manager or Deputy Data Manager or a message will be taken. The above email is monitored weekly. SCM will endeavour always to respond to queries within 5 working days or sooner.

All queries, requests or complaints should be directed to the above address/contact.

Email Communications

SCM uses the contacts it holds to send an email Newsletter for the purpose of alerting readers of its website (ThisWeekinFM.com) of new content. Those contact may also receive emails with regards to SCM events such as the Facilities & Workplace Networking Club and the Club's Charity Boxing Night and Summer Boat Party. SCM also occasionally sends relevant emails on behalf of its advertisers.

All emails will always include an 'unsubscribe' facility. However, it is important to note that if you unsubscribe to one particular email campaign (such as for the Summer Boat Party) you will not unsubscribe to others. If you wish to unsubscribe from all SCM emails or would like to stay on the  Newsletter emailing list but not receive any others, please use the contacts above to express your preferences.

Other Communications

SCM will also use its Sales Data to contact potential customers via telephone, email and occasionally mobile text messaging. If a customer or potential customer would like not to be contacted via any or all of those mechanisms, make that request to the SCM sales representative who is contacting you or use the contact details for the Data Manager above.

Data gathering from ThisWeekinFM.com

SCM's ThisWeekinFM.com may also generate, use and disclose aggregated and/or anonymised information and statistics about our website and digital platform visitors for marketing and strategic purposes. However, no visitor will be individually identifiable from these aggregated and/or anonymised information and statistics. 

How we hold your information and how to obtain details

We hold limited company details on our own servers and computers. We undertake a Data Risk Assessment every six months to ensure the security of data SCM holds at its business premises. Our Newsletter recipients' details and our customer details are all held in Cloud based, third party provided systems on Tier 1 secured servers.

If an individual wishes to know what details we hold on them, a request can be made to the Data Manager.

You have the right to ask for a copy of any personal information that we hold about you in our records, to correct any inaccuracies and to update any out-of-date information. Please write to us at the address listed above should you wish to do so.

We will provide a copy of your information free of charge. However, if the request is deemed manifestly unfounded or excessive then we will charge a ‘reasonable fee’ covering our administration costs.

Changes To This Privacy Policy

We reserve the right, at any time, to modify, alter or update this Privacy Policy. When we do so we will publish the changes on the website and advise through our email channels. If you do not agree to these changes, please do not continue to use the website. If material changes are made to this Privacy Policy, we will notify you by placing a prominent notice on the website.

Other Websites

Our websites and digital platforms may contain links to other websites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours. 

Applying for a job

When you submit your CV and/or application for a particular role to us, this will be used solely in connection with your application and will not be shared with third parties other than those engaged by us in connection with the recruitment process, such as recruitment consultants or agencies.

Privacy Policy Update

SCM will be registered with the Information Commissioner's Office. The SCM Privacy Policy was reviewed and updated on May 25, 2018, having previously been reviewed an updated in January 2018. Below, you will find a more comprehensive version of the SCM Privacy Policy which includes SCM's Cookie Policy with regards to ThisWeekinFM.com 


WHAT IS THIS PRIVACY POLICY FOR?

This privacy policy is for this website www.twinfm.co.uk policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.

THE WEBSITE

This website and it's owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website comply's to all UK national laws and requirements for user privacy.

USE OF COOKIES

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for website's to obtain explicit consent from users before leaving behind or reading files such as cookies on a users computer / device.

Cookies are small files saved to the user's computers hard drive that track, save and store information about the users interactions and usage of the website. This allows the website, through it's server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and it's external serving vendors.

This website uses tracking software to monitor it's visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website but will not store, save or collect personal information. You can read Google's privacy policy here for further information [https://policies.google.com/privacy?hl=en-GB&gl=uk].

Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

CONTACT & COMMUNICATION

Users contacting this website and/or it's owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998 and the General Data Protection Regulation which came in to effect on May 25, 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and it's owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.

EMAIL NEWSLETTER

This website operates an email newsletter programme, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.

Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 and the General Data Protection Regulation which came in to effect on May 25, 2018 you may request a copy of personal information held about you by this website's email newsletter programme.

Email marketing campaigns published by this website or it's owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [for a more comprehensive list, contact the Data Manager on the details above].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.

EXTERNAL LINKS

Although this website only looks to include quality, safe and relevant external links users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and it's owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

ADVERTS AND SPONSORED LINKS

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral programme which may use cookies and will tracks the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and it's owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

SOCIAL MEDIA PLATFORMS

Communication, engagement and actions taken through external social media platforms that this website and it's owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor it's owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

SHORTENED LINKS IN SOCIAL MEDIA

This website and it's owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy url's [web addresses] (this is an example: http://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened url's published on social media platforms by this website and it's owners. Despite the best efforts to ensure only genuine url's are published many social media platforms are prone to spam and hacking and therefore this website and it's owners cannot be held liable for any damages or implications caused by visiting any shortened links.

OVERVIEW

What are cookies?

A cookie is a small file - it's saved onto your computer or other device when you visit our website.

Cookies store small pieces of information. For example, - they will remember you've visited our site or performed a certain action.

We use cookies to help us improve your experience when you visit our website. For example, a cookie might store information so you don't have to keep entering it.

Cookies also let us know which pages of our site you visited; they help us develop and market our products and services.

The information we collect

Most of the cookies we use record the pages of our site you visit and any interactive elements - such as forms or calculators - that you use.

We don't collect any information that can identify you personally. For certain sales and marketing processes, we may verify sales by recording a policy or sale ID number and time.

How we use this information

We use cookie information to find out how our website is being used. We can learn which pages are being viewed and how many visitors are using the different sections of the site. This information helps us understand how useful the site is to our visitors, and how we can keep improving.

Cookies we use

These are the main cookies we use, and why we use them.

Essential cookies

These cookies make sure our website delivers information and services securely. Without them, you wouldn't be able to move around our website or use its features. You can't opt out of using these cookies.

Cookie name

Purpose

Expires

ASP.NET_SessionID

Enables tools to work

After a short time or when you close your browser

ASPSSESSIONIDBRAQBQ

Allows webcast form to work

After a short time or when you close your browser

ASPSSESSIONIDSCATSCTR

Allows job search form to work

After a short time or when you close your browser

Plugin%5FID

Supports operation of careers section

After a short time or when you close your browser

Ref

Tracks the posting reference

After a short time or when you close your browser

SLG_Cookie_Policy

Records whether or not you have accepted cookies on our site

Two years

 

Flash cookies

We use Adobe Flash Player to play some videos on the site. We also use it for some of our calculators and tools. Flash cookies (also known as Local Shared Objects) are stored on your computer in the same way as other cookies. Flash cookies are managed slightly differently and can't be deleted manually from your browser.

How to disable Flash cookies

To disable or delete Flash cookies, visit the Adobe website for instructions. If you disable Flash cookies you won't be able to access any Flash content, including video and some of the tools on our site.

Anonymous analytics cookies

These help us measure how our websites are used. They tell us which pages are being viewed and how many visitors are interacting with the website. We use website analytics tools provided by WebTrends - a company that provides monitoring and analysis services. WebTrends cookies track the number of unique users of the site, but they don't allow us to identify any individuals. You can find more information about the data collected on the WebTrends website.

Cookie name

Purpose

Expires

WT_FPC

Monitors and measures visitor numbers and how long visitors spend on the site

Ten years

ACOOKIE

Two years

_utma

Two years

_utmb

30 minutes

_utmc

After a short time or when you close your browser

_utmz

6 months

 

Web beacons

Web beacons - also known as clear GIFs or page tags - are small transparent images which are embedded within the web page.

Web beacons send information about your visit to us, and to other companies whose services we use. This is combined in reports with information about other visitors.

Web beacons can be used in conjunction with cookies. If you opt-out of cookies, the web beacons will be limited to reporting on anonymous details of the device being used and the web pages visited.

Web beacons aren't stored on your computer in the same way cookies are, so you can't control them using your browser settings.

How to disable cookies that have been set

You can disable and remove the cookies if your browser supports this. To check and update your cookies settings, you will need to know what browser you are using and what version you have. You can usually find this out by opening the browser, then clicking on 'Help' and then 'About'. This will give you information about the browser version you are using.

To manage your cookies, refer to your browser's help section or visit the aboutcookies website.

Remember, if you amend your cookie settings, your browsing experience may change for the worse. For example, if you have set preferences on a website - such as your location for local news or weather forecasts - it will no longer remember these.

MORE INFORMATION

CHANGES TO THIS POLICY

We occasionally update our cookie policy. You should visit this page periodically if you want to keep yourself informed. Last updated on 25 May 2018.