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Ditching Paper for Modern Meetings Management

09 May 2014 | Updated 01 January 1970
 
When responsibilities for the NHS’ London Deanery passed to three Local Educational Training Boards, the time was right to move away from an old paper-based meeting room booking system.

The software solution chosen for the job was Rendezvous from NFS Technology Group.

The three Education Training Boards cover North, Central and East London; North West London; and South London. They are supported by shared services in a purpose-built events centre (pictured) on the campus of the University of London. Opened in 2013, the centre is now fully established as a high-quality venue to meet a wide range of health, education, training and related requirements in public healthcare.

“Before installing Rendezvous, meeting room management was entirely based on a paper system,” explains NFS Workplace Business Consultant David Mapps. “It was time-consuming and difficult to operate with so many different teams reliant on one person who held the diary.

“That was one of the key factors that led the centre to selecting Rendezvous to manage its meeting rooms.”

 

Mapping out a plan

Mapps continues: "In any organisation staff need to look at different types of rooms and what they are used for: How big should the room be? How many people will it seat? Is space being misused by organising small meetings in large rooms? Does the meeting being planned require video conferencing or telepresence facilities? Understanding the profile of any meeting saves space, time and costs.

"With Rendezvous on board, all staff at the centre now have the opportunity to check the availability of rooms, decide on their suitability for any type of meeting and automatically send notifications to attendees."

nfs-hospitality.com

Article written by Cathryn Ellis | Published 09 May 2014

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