Buyer’s Guide – Desk Booking Tools

Matrix Booking

Offering a combination of physical and digital services, Matrix Booking is a cloud-based desk booking service. Their USP is the ease in which their system is integrated, as they can deploy their solution within five working days.

Matrix is also the only booking system with compliance for WCAG 2.1 AA accessibility, meaning that its systems have been made accessible for those with a range of disabilities including cognitive, visual and auditory.

Matrix’s product also provides all the data organisations need for COVID contact tracing. Should an internal staff member or external visitor report symptoms, it is easy for system admins to review who else was in the building at the same time as the affected party. This becomes a contact tracing list, whereby HR may inform other colleagues and visitors of a potential exposure.

Used By
HMRC, Cabinet Office, BNP Paribas, Seagate, Saint Gobain, EDF Energy

Price
From £1.60 - £6 per desk per month (depending upon quantity)

Accreditations
Multiple IWFM award winner; accredited to ISO27001 and Cyber Essentials

Best For
Organisations that require a quick turnaround when it comes to installation

Client Testimonial
“The technology Safepoint have in place is incredibly easy to use, which is important for our colleagues when they are out on the road. Allowing us to track the progress of our delivery drivers and respond swiftly to any calls for support, is a comfort to our colleagues as they carry out their vital role for our communities.” – Lee Hammond, Head of Security, The Co-Operative.

Luna by Spica Technologies

Luna is a desk booking tool that allows you to create a custom workspace app, where modules can be mixed and matched according to business needs. The system can also be effectively white-labelled with customised branding with your logo and colour theme.

Modules can also be augmented with Internet of Things (IoT) integrations, connecting to sensors within your building.

The app also offers touchless building access opportunities. When integrated with an access control system, employees can use the Luna app for touchless access to their office building, or other specific work areas.

Used By
Zurich, EY, Mace

Price
On request

Best For
Companies that want a high-level of customisation, where desk booking needs may change over time.

Client Testimonial
“We have taken an innovative, careful and proactive approach to helping our people return to our workplace environments. Investing in Luna App technology helps ensure we provide a safe working environment whilst enhancing the customer experience. Spica have delivered a flexible and outstanding personalised service against a challenging deadline that meant we could rapidly integrate the app with our different workplace systems and allows our people to book their workspaces as part of their safe office re-entry.” – Louise Sheppard, UK Head of Workplace Services & UK Sustainability Manager, Corporate Real Estate & Workplace Services - UK Operations, Zurich

Visit Luna by Spica Technologies

MORE INFO ON LUNA BY SPICA TECHNOLOGIES

Juggl Desks by Sorce

Juggl Desks, From UK intranet software provider, Sorce, is offering a free service for new clients until 2022. .

Juggl Desks is a cloud-based desk booking solution with everything you’d expect from a desk booking platform, as well as the option to manage car parking spaces and other areas. .

Users can filter the options to a preferred office and desk location and can stipulate requirements such as disabled access, an electricity point, a network connection and a monitor, for example. The available desks matching the search criteria can then be booked. Users can even search for colleagues for when meetings need to be arranged.

The product is also a self-service set-up, enabling single sign-on using Microsoft 365 credentials.

Used By
Megger and Moore and Smalley

Price
This product is being offered for free until 2022.

Accreditations
Cyber Essentials

Best For
Those looking for a simple system with no external setup needed.

Client Testimonial
“Its simplicity is its selling point. There aren’t any unnecessary bells and whistles, just straightforward functionality that does everything we need it to do.” Catherine Holt, Practice Assurance Manager from MHA Moore and Smalley

Visit Juggl Desks by Sorce

MORE INFO ON JUGGL DESKS

Pressac

Pressac’s solution features passive infrared radiation (PIR) technology, meaning that users don’t need to check into a system to show on the booking tool.

Using this technology, wireless desk occupancy sensors accurately detect and monitor PIR emitted by a person sitting at a desk. When a person enters the sensor’s field of view, the sensor detects motion and tells you someone is present within that space, without detecting people in the surrounding areas.

The sensor continues to monitor the workspace and send you regular updates on whether it’s occupied or not, meaning constantly accurate data.

Used By
NHS Mid Yorkshire Trust, UMA

Price
From £70 per sensor, dependent on quantities

Best For
Organisations with a high amount of footfall, that don’t want to rely on user input to track occupancy.

Client Testimonial
“Retrofitting these sensors to existing assets takes seconds, so set-up for full buildings and hospitals can occur very quickly and without the need to sit on existing corporate networks.” – Gavin Fletcher, CMO at UMA.

Smartway2

Smartway2 is an option for those who might have tried desk booking technology, but found that space wastage has been an issue. With some systems, hot-desks can go to waste when they’re booked in advance by employees who fail to show up. Similarly, some solutions may allow workers to book the same desks day after day, stalling collaboration.

Smartway2 allows you to set simple desk booking rules so chosen behaviours can naturally emerge. Their Smart Desk Recovery feature can also release unused desk bookings.

Used By
Amarillo ISD, Exertis, Accrue Workplaces

Price
On request

Best For
Those who want to set custom rules for desk booking.

Client Testimonial
“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favourite things about the product is how user friendly it is. It just works and massively improves the efficiency of how our building is run.” – Franky Law, Accrue Workplaces.