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Nothing Behind, Everything Ahead On Road to Paperless Transformation

26 June 2015 | Updated 01 January 1970

SMH Fleet Solutions (SMH Fleet), a provider of vehicle management and logistics services to the motor industry, has ‘transformed’ efficiency by implementing a financial management system with integrated electronic workflow and document management functionality from Advanced Business Solutions (Advanced).

SMH Fleet has grown year-on-year sales by 10% during the last five years which has seen its turnover top £30 million. The company employs 270 staff across four UK sites in Bolton, Worcester, Gloucester and Bedford.

SMH Fleet streamlines the processing of 50,000 purchase invoices each year and went live with the Advanced software which had already improved management reporting, boosted cash flow and cut paper-based administration in January this year.

It is being hosted in dedicated data centre facilities by Advanced 365, a sister division of Advanced Business Solutions. The managed service includes 24/7 performance monitoring to ensure the resiliency and security of the system.

“We used our previous finance system for 11 years but it was inflexible and kept crashing and as the business expanded it couldn’t cope,” explained Justyna Silcock, Finance Manager, SMH Fleet Solutions. “We considered three systems but Advanced’s software offered vastly superior reporting and integration capabilities, along with the added flexibility and cost benefits of being hosted in the Cloud. The implementation project was also delivered under budget and ahead of schedule.”

To further streamline purchase-to-pay processes, Advanced’s integrated eBIS workflow system enables invoices and management expenses to be approved remotely. Approvers are alerted by e-mail and can click a link to view the imaged document requiring their authorisation. “We no longer experience delays as a result of documents requiring signatory approval or going missing in the internal post,” said Silcock.

In September 2015, eBIS will be introduced to SMH Fleet’s transporter drivers to enable them to submit expense claims and track their approval from anywhere using the system’s mobile app.

Picture: SMH Fleet has seen significant savings on its logistics’ operations with the introduction of a software package fro Advanced.

Article written by Cathryn Ellis | Published 26 June 2015


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